One process observation question

Updates (ram)

Childcare policy

Dog policy

Minister’s report

Treasurer’s report

Process observation

One process observation question

Carole

Carpet update (Sue)

Updates (ram)

Decision making review

UUA retirement plan

Dog policy

Minister’s report

Treasurer’s report

Process observation

One process observation question

Use of hand signals (Ruby)

Dog policy

GA delegate request

Priorities for 2025

Installation ceremony

Minister’s report

Treasurer’s report

Process observation

Seating replacement (Sue and Patrick)

–Board Meeting–

One process observation question

Design scope (Jim + Sue)

Billy De Frank letter

Minister’s report

Treasurer’s report

Process observation

Capital campaign (Sue and Patrick)

— Board meeting —

One process observation question

Minister’s report

Treasurer’s report

Process observation

One process observation question

Information items:

• IT budget and volunteers

Video publishing guidelines

GA appointment

Treasurer’s report

Process observation

One process observation question

Information items:

• Followup from last week
• Repairs
• Auction
• UU The Vote letter writing ends Oct 18th

Cosponsorships permission

Treasurer’s report

Process observation

One process observation question

Information items:

• Capital Campaign
• Repairs

Cosponsorship vote

Sexual Harassment Training

Treasurer’s report

Process observation

One process observation question

Information items:

• Interfaith pride booth

Treasurer’s report

Process observation

One process observation question

Covid task force recommendation

RRT recommendation

Interim evaluation

Treasurer’s report

Process observation

Opening

One process observation question

GA update

Covid task force mtg

Minister’s report

Treasurer’s report

Process observation

Benediction

Opening

One process observation question

Approval of agenda

Building committee

GA delegates [Ram]

Policy manual [Jenn]

Minister’s report

Treasurer’s report

Special meeting to discuss budget

Opening

One process observation question

Approval of agenda

Preliminaries [Ram]

Policy manual [Jenn]

Stewardship status

Minister’s report

Treasurer’s report

Exec Session: Watkins Award, Planning for candidate week.

Opening

One process observation question

Approval of agenda

Termination policy [Sundar]

March 24 election meeting plans

• Annual report https://sanjoseuu.org/about-us/leadership/governance/annual-reports/
• Bylaws changes
• Approve Right Relations Covenant: https://sanjoseuu.org/proposed-right-relations-covenant/

Committee on Ministry

Minister’s report

Treasurer’s report

Other Business

Exec Session: Watkins Award

Opening

One process observation question

Approval of agenda

“pregame” of SanJoseUU?

Reminder of Watkins Award

March 24 election meeting plans

• Bylaws changes
• Covenants

Minister’s report

Treasurer’s report

Other Business

Process Observation

Benediction

Opening

One process observation question

Approval of agenda

Request: 1st Thursdays for mtgs?

Brief updates — Ram

Article II training

March 24 election meeting

• Bylaws changes
• Covenants

Disruptive Behavior Policy

Minister’s report

Treasurer’s report

• Audits?

Other Business

Process Observation

Benediction

No meeting

Opening

One process observation question

Approval of agenda

March 24 election meeting

Transforming Hearts Collective course

Termination policy vote

Disruptive Behavior policy vote

Minister’s report

Treasurer’s report

Benediction

Opening

One process observation question

Approval of agenda

Vote on using endowment funds

Vote on Behavioral and Aspirational Covenants

Feedback: annual review [30 min]

Executive Session with Search Committee from 8:30pm

Opening

One process observation question

Approval of agenda

Preliminaries:

• Search Cttee update
• Summary of group discussions

Capital campaign

Treasurer’s report

Disruptive persons plan and policy

Suspension policy

Committee on Ministry

Mental Health education

Minister’s report

Process Observation

Benediction

Executive Session

Opening

One process observation question

Approval of agenda

Preliminaries:

• Search Cttee update
• Town Hall followup

Policy on staff and committees [Sundar/Kathy]

Conflict resolution requests

Disruptive persons policy

Behavioral covenant

Minister’s report

Capital Campaign

Treasurer’s report

Process Observation

Benediction

Executive Session

Opening

One process observation question

Approval of agenda

Preliminaries:

• Search Cttee update
• Appoint Diana Mecum to Worship Coordinator
• Appoint Steve Madden to Stewardship Chair

Town Hall followup

Disruptive persons policy

RE program check in

Minister’s report

Capital Campaign

Treasurer’s report

Process Observation

Benediction

Opening

One process observation question

Approval of agenda

Preliminaries:

• Board meetings start @ 7:30?
• Appoint Francisco Hernandez to nom com
• Search Cttee update
• H4U implementation

Article 2 discussion

Minister’s report

A review of our governance (Jim)

Treasurer’s report

Process Observation

Benediction

Opening

One process observation question

Approval of agenda

Preliminaries:

• Covid TF
• Search Committee
• UUA meeting

Welcoming Congregation Renewal Info

OMC appointments

Committee on Ministry

Treasurer’s report

Minister’s report

Process Observation

Benediction

Executive Session

Opening

One process observation question

Approval of agenda

Preliminaries:

• Observers
• Search committee update and budget
• Music director update

OMC membership [Ram]

Other business?

Executive session

Process observation

Opening

One process observation question

Approval of agenda

Preliminaries:

• Observers
• Lay-led services
• Collection of church archives [Jenn]
• Elections meeting planning [Ram]

Healing workshop [Jenn]

Protocol for contacting UUA [Jenn]

Personnel policy amendment on gender [Diana]

Posting sermons [Ram]

Minister’s report

Treasurer’s report

Executive session

Benediction

Opening words

One process observation question

Approval of Agenda

Preliminaries:

• Observers
• OMC linkage
• Covid policies survey

Policy for Staff serving on Committees

Minister’s report

Posting sermons

Process for reviewing search applicants

Process Observation

Benediction

Executive session:

Opening words

One process observation question

Approval of Agenda

Preliminaries:

• OMC meeting observers
• Follow up from Startup Workshop
• Personal updates

Process for establishing Search Committee

Healing workshop proposal

Treasurer’s report

Update from Jenn

Minister’s report

Process Observation

Benediction

Opening words

One process observation question

Approval of Agenda

Contract for building inspection: Sue

Preliminaries:

• Report from Oct OMC meeting
• Startup report
• Review the settled search calendar
  • meet with UUA (Feb)
  • Search Committee of 7 elected in March (Cong Elections)
  • Estimate search budget in April
  • Budget approved in May (Cong. budget meeting)

RE programs: Jenn and Ray

Treasurer’s report

Minister’s report

Outreach to tech (Dr. XK)

Leadership Structure : Diana (from startup meeting)

Deep dive into Process Observation question

Benediction

Opening words

One process observation question

Preliminaries:

• Approval of Agenda
• Volunteer to attend OMC in Nov
• Report from Sept meeting
• Melissa James  program Sat Nov 12 and Sun Nov 13th

Time away from meetings

Treasurer’s report

Minster’s report

Deep dive into Process Observation question

Benediction

Preliminaries:

• Approval of Agenda
• Volunteer to attend OMC in October
• Report from August meeting

Selecting transition team

What do we want to do for process observation?

History of elected positions on the website?

Settled Search Calendar

Views on Choir/RE director roles

Welcome Dr. XK and introductions

Preliminaries: [5 min]

• Approval of Agenda
• Volunteer to Attend OMC meeting in Sept 2022
• Report from July OMC meeting

[Approval Needed]  Request from Lorraine for news conference at Church August 25th. In Sanctuary?

Creation of Transition Team

Interim Minister’s report

Treasurer’s report

Executive session

Opening words & Connection

Preliminaries: [5 min]

• Approval of Agenda
• Volunteer to Attend OMC meeting in July 2022
• Report from May OMC meeting
• Special Congregational Meeting

Final report on Interim Search: Ram

Appointment of Dena as Personnel Officer: Ram

Welcoming process for our new Minister: Ram

Minister’s report

Preliminaries: [5 min]

• Approval of Agenda
• Volunteer to Attend OMC meeting in Aug 2022
• Report from June OMC meeting

Update on Rev. XK’s arrival

Treasurer’s report

Approval of wire transfer — Motion needed

Exit interview 60-90 min (Melissa James)

Opening words & Connection

Preliminaries: [5 min]

• Approval of Agenda
• Volunteer to Attend OMC meeting in July 2022
• Report from May OMC meeting
• Special Congregational Meeting

Final report on Interim Search: Ram

Appointment of Dena as Personnel Officer: Ram

Welcoming process for our new Minister: Ram

Minister’s report

Opening words & Connection:

Preliminaries: [5 min]

• Approval of Agenda
• Volunteer to Attend OMC meeting in June 2022
• Report from April OMC meeting
• Congregational Budget Meeting

Appointment of L. Zeller to Social Justice Committee

Appointment of Worship Associates Coordinator to OMC

Interim Search Update: Ram [20 min]

Interim DFF Search: Ram

Treasurer’s report

Minister’s report

Executive session

Opening words & Connection:

Preliminaries: [5 min]

• Approval of Agenda
• Volunteer to Attend OMC meeting in April 2022
• Report from January OMC meeting
• Congregational Elections Meeting

Covid Task Force Update: Ram [20 min]

Treasurer’s report

Minister’s report

Benediction

Opening words & Connection:

Preliminaries: [5 min]

• Approval of Agenda
• Volunteer to Attend OMC meeting in March 2022
• Report from January OMC meeting

Covid Task Force Update: Ram [20 min]

Treasurer’s report

Minister’s report

Process Monitoring (mutual invitation)

Benediction

Opening words & Connection:

Preliminaries: [5 min]

• Approval of Agenda
• Volunteer to Attend OMC meeting in January 2022
• Report from November OMC meeting

Covid Task Force Update: Ram [20 min]

Discuss proposal to remove “unallocated” from accounting: Jenn

Treasurer’s report

Minister’s report

Process Monitoring (mutual invitation)

Benediction

Opening words & Connection:

Preliminaries: [5 min]

• Approval of Agenda
• Volunteer to Attend OMC meeting in January 2022
• Report from November OMC meeting

Covid Task Force Update: Ram [20 min]

Discuss proposal to allocate surplus: Jim [30 min]  + Jay?

Treasurer’s report

Minister’s report

Process Monitoring

Benediction

Opening words & Connection:

Preliminaries: [5 min]

• Approval of Agenda
• Volunteer to Attend OMC meeting in December 2021
• Report from October OMC meeting

Covid Task Force Update: Ram [20 min]

Treasurer’s report

Minister’s report

Process Monitoring

Benediction

Opening words & Connection:

Preliminaries: [5 min]

• Approval of Agenda
• Volunteer to Attend OMC meeting in November 2021
• Report from September OMC meeting

Covid Task Force Update: Ram [20 min]

Treasurer’s report

Minister’s report

Process Monitoring

Benediction

Opening words & Connection:

Preliminaries: [5 min]

• Approval of Agenda
• Volunteer to Attend OMC meeting in October 2021
• Report from the May’s OMC meeting

Covid Task Force Update: Ram [20 min]

Treasurer’s report

Minister’s report

Process Monitoring

Benediction

Opening words & Connection:

Preliminaries: [5 min]

• Approval of Agenda
• Volunteer to Attend OMC meeting in September 2021
• Report from the May’s OMC meeting

Covid Task Force Governance: Ram [20 min]

Reopening Plans [30 min]

Treasurer’s report

Minister’s report

Process Monitoring

Benediction

Opening words & Connection:

Preliminaries: [5 min]

• Approval of Agenda
• Volunteer to Attend OMC meeting in August 2021
• Report from the May’s OMC meeting

Updates from the Covid Task Force meetings: Ram [10 min]

Treasurer’s report

Process Monitoring

Benediction

Opening words & Connection: Rev Nancy [10min]

Preliminaries: [5 min]

• Approval of Agenda
• Volunteer to Attend OMC meeting in July 2021
• Report from the May’s OMC meeting

Update from the Covid Task Force meetings in May and June: Ram [10 min]

Ministerial Evaluation Progress Report: Ram [10 min]

Treasurer’s report

Minister’s report

Process Monitoring

Benediction

Opening words & Connection: Rev Nancy [10min]

Preliminaries: [5 min]

• Approval of Agenda
• Volunteer to Attend OMC meeting in June 2021

Update from the Covid Task Force meetings in May

Ministerial Evaluation Progress Report

Budget meeting: volunteers special recognitions?

• Stewardship team
• “Worship tech” team
• Covid task force
• Building check daily
• Worship associates
• Membership and welcomers (running the breakout teams)

Personnel Policies Approval

Treasurer’s report

Minister’s report

Process Monitoring

Benediction

Opening words & Connection: Rev Nancy [10min]

Preliminaries: [5 min]

• Approval of Agenda
• Volunteer to Attend OMC meeting in April 2021
• Approval of Delegates for GA
• Approval of OMC Secretary

Ministerial Evaluation

What can we share with the Congregation?

Benediction

Opening words & Connection: Rev Nancy [10min]

Preliminaries: [10 min]

• Approval of Agenda
• Recruit Process Monitor
• Volunteer to Attend OMC meeting in April 2021

Congregational Meeting [10min]

Ministerial Evaluation [20 min]

• Interviews and interviewers: Ram

GA delegates: Ram [5 min]

Treasurer’s Report: Jim [10 min]

Minister’s Report: Rev. Nancy [15 min]

Report from Process Monitor

Benediction

Opening words & Connection: Rev Nancy [10min]

Preliminaries: [10 min]

• Approval of Agenda
• Recruit Process Monitor
• Volunteer to Attend OMC meeting in March 2021

Ministerial Evaluation [20 min]

• Interviews and interviewers: Ram

Silent Sanctuaries [20 min]

• Rev. Nancy

Treasurer’s Report: Jim [10 min]

Minister’s Report: Rev. Nancy [15 min]

Report from Process Monitor

Benediction

Opening Words & Connection: Rev. Nancy [10 min]

Preliminaries: [10 min]

• Approval of Agenda
• Recruit Process Monitor
• Volunteer to Attend OMC meeting in Jan 2021

Personnel policy [ 20min]  : Dena

Ministerial Evaluation [20 min]

• Interviews and interviewers: Jenn

Treasurer’s Report: Jim [10 min]

Minister’s Report: Rev. Nancy [15 min]

Report from Process Monitor

Benediction

Opening Words & Connection: Rev. Nancy [10 min]

Preliminaries: [10 min]

• Approval of Agenda
• Recruit Process Monitor
• Volunteer to Attend OMC meeting in December
• FUSCJ Leadership Retreat: Part 2
  • Saturday 21st Nov, 11am-1pm.

Ministerial Evaluation [30 min]

• Basis for evaluation: Ram
• Evaluation Questions: Jenn

Treasurer’s Report: Jim [5 min]

Capital Campaign: Jim [15 min]

Financial Transfers: Jim[20 min]

Minister’s Report: Rev. Nancy [15 min]

Report from Process Monitor

Benediction

Opening Words & Connection: Rev. Nancy [10 min]

Preliminaries: [5 min]

Approval of Agenda
Recruit Process Monitor
Volunteer to Attend OMC meeting in October

Recommendations from the COVID-19 Task Force: Ram [10 min]

Treasurer’s Report: Jim [10 min]

Lighting Proposal: Jim [20min]

Capital Campaign: Jim [20min]

Ministerial Evaluation:

• Basis for Evaluation: Robert Strong [20min]
• Feedback questions: Jenn [20 min]

Staying in the loop

• IDI Jenn [3min]
• ClimateSmartSj: Jenn [2min]

Minister’s Report: Rev. Nancy [10 min]

Report from Process Monitor

Benediction

Opening Words & Connection: Rev. Nancy [10 min]

Preliminaries: [10 min]

Approval of Agenda
Recruit Process Monitor
Volunteer to Attend OMC meeting in October
Report from Sept meeting of the OMC
Leadership Retreat Update

Mutual Invitation about Partnering: Jenn [10min]

Silent Sanctuaries for Black Lives : Motion [10 min]

Ministerial Evaluation in 2020: Ram [30 min]

Treasurer’s Report: Jim [25 min]

Minister’s Report: Rev. Nancy [10 min]

Invitation to Attend Play Together: Jenn [5min]

Report from Process Monitor

Benediction

Opening Words & Connection: Rev. Nancy [10 min]

Preliminaries: [15 min]

Approval of Agenda
Recruit Process Monitor
Volunteer to Attend OMC meeting in September
Report from August meeting
Leadership Retreat
COVID19 Task Force update

Silent Sanctuaries for Black Lives : Motion [10 min]

Ministerial Evaluation in 2020: Ram [15 min]

Code of Ethics? Ram [10 min]

Treasurer’s Report: Jim [10 min]

Minister’s Report: Rev. Nancy [15 min]

Report from Process Monitor

Benediction